Inventory Analyst

Actylis is a global solutions provider with over 75 years of experience, specializing in streamlining the management of critical ingredients and raw materials for our business partners.

We offer both sourcing and manufacturing solutions tailored to meet diverse and evolving needs, ensuring a reliable, agile, and secure supply network. Our commitment to customization allows us to create flexible solutions, whether it’s a unique specification, custom packaging, or tailored logistics strategies.

With deep expertise in quality and regulatory compliance, sourcing and logistics management, analytical services, and R&D support, we reduce complexities and mitigate risks, empowering our partners to focus on growing their business.

In furtherance of that goal, Actylis is seeking new members of the team. This expansion, coupled with a comprehensive benefits package, and opportunities for challenge and growth, make Actylis the ideal place to work and thrive. We hope you’ll consider joining us!

Position Summary 
The Inventory Analyst is responsible for improving visibility of Purchase Orders (POs) and ensuring availability of key inventory items. This role will manage procurement tracking systems, maintain real-time data accuracy, and support inventory planning initiatives to ensure timely customer service.

Work location and working hours: Bangalore / 3:30 PM to 12:30 AM IST – US Support (Flexibility to align with US working hours as required.)

Key Duties & Responsibilities

1. PO Status Visibility & Tracking
•    Maintain and update a centralized PO tracking system using Microsoft Excel or ERP tools 
•    Ensure all Purchase Orders are updated with accurate, real-time status 
•    Coordinate with suppliers, logistics teams, and internal stakeholders for status updates 
•    Highlight delays, risks, and exceptions proactively 
•    Work closely with team members to improve reporting automation and visibility 
•    Ensure shared access to PO data for key personnel

2. PO Tracking Sheet Management
•    Design, maintain, and continuously improve the shared PO tracking spreadsheet 
•    Ensure data completeness, consistency, and usability for operations and customer service teams 
•    Provide insights for better delivery planning and customer communication

3. Inventory Availability Management
•    Identify and monitor key items for stock availability 
•    Support transition strategies such as Buy-to-Stock or Vendor Managed Inventory (VMI) 
•    Analyse consumption patterns, lead times, and supplier reliability 
•    Coordinate with warehouse and planning teams to ensure optimal stock levels 

4. Cross-Functional Coordination
•    Work with procurement, logistics, warehouse, and sales teams 
•    Support customer service teams with accurate delivery timelines 
•    Assist in process improvements and reporting enhancements 

Education 

•    Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or related field, or equivalent work experience.

Experience
•    Minimum 2-4  years of experience in Supply Chain or Logistics Management.

Functional/Technical Competencies & Skillsets

•    Good understanding of Supply chain, order management.
•    Proficiency in ERP systems (Sage or SAP or Syspro)
•    Excellent communication and collaboration skills
•    Ability to manage multiple requests and prioritize requests
•    Problem Solving, Multi-Tasking
•    Collegiality (Teamwork & Collaboration)
•    Self-Starter (Proactive & Independent)
•    Accountability

Behavioral Competencies

•    Customer intimacy: Ability to understand what value your customer wants and how you can deliver it.
•    Simplify & Act with urgency: Critique existing practices / systems for ease of implementation and be responsive.
•    Global mindset: Individual qualities, communication skills, and actionable knowledge that influences multicultural individuals, groups, and organizations.
•    Act as owner: Demonstrate ownership of resources and decisions, be empowered to drive business outcomes.
•    Adapt to change: Comfort of working in ambiguous and rapidly changing work environment, displaying willingness and positive attitude.

Supervisory Responsibilities: None

Actylis is an Equal Opportunity Employer. Actylis US does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.